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How to Share A Wireless Printer on A Network?

23 minutes read

Sharing a wireless printer on a network allows multiple devices to use the same printer wirelessly. Here's how you can do it:

  1. Connect the printer to the network: Ensure that your printer is connected to the same Wi-Fi network as the devices you want to print from. You may need to follow the printer's manual or on-screen instructions to connect it to the wireless network.
  2. Install printer software: Install the printer software on each device you want to print from. You can usually find the software on the manufacturer's website or on a CD that came with the printer.
  3. Add the printer: On each device, go to the Control Panel or Settings and find the "Printers and Scanners" or "Devices and Printers" section. Click on "Add a Printer" or "Add a Device" and let the computer search for available printers.
  4. Select the printer: Once the computer identifies the printer, select it from the list and click "Next" or "Finish" to complete the installation. Repeat this step for all devices you want to connect to the printer.
  5. Test the connection: To ensure everything is working correctly, try printing a test page from each device. If the test page successfully prints, the printer is now shared on the network.


Note: Some printers may have additional steps or settings depending on the brand and model. Always refer to the printer's manual or support documentation for specific instructions.


By following these steps, you can easily share a wireless printer on a network, allowing multiple devices to print wirelessly.

Best Wireless Printers of 2024

1
Brother HLL2305W Compact Mono Laser Single Function Printer with Wireless and Mobile Device Printing

Rating is 5 out of 5

Brother HLL2305W Compact Mono Laser Single Function Printer with Wireless and Mobile Device Printing

  • Brother HL-L2305W Mono Laser Single Function Printer with Wireless and Mobile Device Printing
  • Print more, wait less, get more done. Fast print speed of up to 24 pages per minute delivers increased efficiency so you can print more, wait less and have more time to focus on other things.
  • Multiple printing options meet a variety of needs. The generous 250-sheet capacity adjustable paper tray easily handles letter and legal sizes paper and helps improve efficiency with less refills. The manual feed slot offers professional prints on a variety of papers and sizes including card stock, envelopes, and more.
  • Mobile printing made simple. Enjoy easy, reliable, wireless printing from your desktop, laptop, smartphone and tablet¹ so you can print from virtually anywhere. This wireless budget-friendly printer is perfect for on-the-go individuals and families allowing them to print from virtually anywhere.
  • Flexible connection options let you connect your way. Choose from the built-in wireless network interface to enable sharing with multiple users on your network or connect locally to a single computer via the USB interface.
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2
Epson EcoTank ET-2800 Wireless Color All-in-One Cartridge-Free Supertank Printer with Scan and Copy – The Ideal Basic Home Printer - Black, Medium

Rating is 4.9 out of 5

Epson EcoTank ET-2800 Wireless Color All-in-One Cartridge-Free Supertank Printer with Scan and Copy – The Ideal Basic Home Printer - Black, Medium

  • Innovative Cartridge-Free Printing ― High-capacity ink tanks mean no more tiny, expensive ink cartridges; Epson’s exclusive EcoFit ink bottles make filling easy and worry-free
  • Dramatic Savings on Replacement Ink ― Save up to 90% with replacement ink bottles vs. ink cartridges (1) – that’s enough to print up to 4,500 pages black/7,500 color (2), equivalent to about 90 individual ink cartridges (3)
  • Stress-Free Printing — Up to 2 years of ink in the box (4) – and with every replacement ink set – for fewer out of ink frustrations
  • Zero Cartridge Waste – By using an EcoTank printer, you can help reduce the amount of cartridge waste ending up in landfills
  • Impressive Print Quality ― Unique Micro Piezo Heat-Free Technology produces sharp text – plus impressive color photos and graphics – on virtually any paper type
  • Built-in Scanner & Copier ― High-resolution flatbed scanner and a color display for easy document copying and navigation
  • Modern Connectivity ― Features wireless, plus hands-free voice-activated printing (5). Easily print from your smart device (6) using AirPrint or the intuitive Epson Smart Panel App (7)
  • Designed for Reliability ― Worry-free 2-year limited warranty with registration (8), including full unit replacement
  • Epson strongly recommends the use of genuine ink to ensure optimal print quality and performance. Use of non-genuine ink could cause damage not covered under the printer’s ltd. wnty.
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3
JADENS Portable Printers Wireless for Travel, Support 8.5" X 11" US Letter, Bluetooth Thermal Printer Compatible with iOS, Android & Laptop, Inkless Mobile Printer for Office, Home, School

Rating is 4.8 out of 5

JADENS Portable Printers Wireless for Travel, Support 8.5" X 11" US Letter, Bluetooth Thermal Printer Compatible with iOS, Android & Laptop, Inkless Mobile Printer for Office, Home, School

  • Cost-Effective, Ink-Free Printing: The mobile phone printers offers an economical solution for everyday printing needs, eliminating the need for ink, toner, and ribbons. Print recipes, forms, letters, assignments, study materials, and travel documents hassle-free with advanced thermal technology. Each thermal paper costs only $0.07, resulting in substantial savings of hundreds of dollars per year. Perfect for home, small office, and school use.
  • Easy Portability for On-the-Go Printing: Take printing wherever you need it with our mobile bluetooth printer. Whether it's in your car, backpack, or during business trips, JADENS portable printers wireless is your reliable companion for emergency scenarios, contracts, office documents, inventory lists, business checks, shipping labels, boarding passes, and more.
  • Effortless Setup via Bluetooth or USB: Our mobile sticker printer easily connects to smart devices with iOS & Android systems via Bluetooth, and also functions as a compact printer for laptops and computers. Setup takes just 5 minutes from unboxing, making it a breeze to get started. (Note: For smartphone printing, please download the app in advance. For laptops, install the driver first.)
  • Crisp Printing Quality & Long Battery Life: Experience crystal-clear printing with our portable travel printer, featuring 2 built-in 2600mAh batteries for continuous printing of up to 3 hours and 360 sheets on a single charge. With a remarkable 90 days standby time, this wireless printer is a must-have for businessmen and students on the move.
  • Adjustable Paper Sizes & Reliable After-Sale Support: Print documents ranging from 2 to 8.5 inches in size, accommodating various needs. We are committed to providing exceptional after-sale service, offering lifetime tech support via phone and email. Whether you have inquiries before or after using our portable wireless printer, our dedicated team is here to assist you promptly and effectively.
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4
HP DeskJet 4155e Wireless Color Inkjet Printer, Print, scan, copy, Easy setup, Mobile printing, Best-for home, Instant Ink with HP+,white

Rating is 4.7 out of 5

HP DeskJet 4155e Wireless Color Inkjet Printer, Print, scan, copy, Easy setup, Mobile printing, Best-for home, Instant Ink with HP+,white

  • PERFECT FOR HOME – Best for printing basic color documents like recipes, forms and travel documents. Print speeds up to 8.5 pages per minute in black or 5.5 pages per minute in color..Operating temperature range : 41 to 104°F / 5 to 40°C
  • KEY FEATURES – Print, copy and scan in color, auto document feeder, mobile fax, mobile and wireless printing
  • INCLUDES FREE HP+ SMART FEATURES – Upgrade free to HP+ during setup to get advanced features for mobile printing, security, automatic updates and more. HP+ only works with an HP account, internet connection and Original HP Ink for the life of the printer.
  • CONNECTIVITY – Dual-band Wi-Fi with self-reset automatically detects and resolves connectivity issues. Also includes USB 2.0 port.
  • HP SMART APP – Simple, step-by-step guided setup. Print, scan, and copy everyday documents from your phone—from anywhere. Get advanced features with HP+ in the Smart app including mobile fax and advanced scanning features such as multi-item recognition.
  • 3 MONTHS OF INSTANT INK INCLUDED WITH HP+ – Print up to 700 pages a month and get ink delivered only when you need it. After 3 months, monthly fee applies unless cancelled, and you'll save up to 50% on ink.
  • This printer is intended to work only with cartridges with original HP chips or circuitry and will block cartridges using non-HP chips or circuitry. Periodic firmware updates will maintain the effectiveness of these measures.
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5
HP DeskJet 4133e All-in-One Printer with Bonus 6 Months of Instant Ink,White

Rating is 4.6 out of 5

HP DeskJet 4133e All-in-One Printer with Bonus 6 Months of Instant Ink,White

  • FROM AMERICA'S MOST TRUSTED PRINTER BRAND – Best for home printing, including basic color documents like recipes, forms and travel documents. Print speeds up to 8.5 pages per minute in black or 5.5 pages per minute in color.
  • KEY FEATURES – Print, copy and scan in color, auto document feeder, mobile fax, mobile and wireless printing
  • INCLUDES FREE HP+ SMART FEATURES – Upgrade free to HP+ during setup to get advanced features for mobile printing, security, automatic updates and more. HP+ only works with an HP account, internet connection and Original HP Ink for the life of the printer
  • CONNECTIVITY – Dual-band Wi-Fi with self-reset automatically detects and resolves connectivity issues. Also includes USB 2.0 port.
  • HP SMART APP – Simple, step-by-step guided setup. Print, scan, and copy everyday documents from your phone—from anywhere. Get advanced features with HP+ in the Smart app including mobile fax and advanced scanning features such as multi-item recognition
  • 3 MONTHS OF INSTANT INK INCLUDED WITH HP+ – Print up to 700 pages a month and get ink delivered only when you need it. After 3 months, monthly fee applies unless cancelled, and you'll save up to 50% on ink.
  • This printer is intended to work only with cartridges with original HP chips or circuitry and will block cartridges using non-HP chips or circuitry. Periodic firmware updates will maintain the effectiveness of these measures. More at hp.com/learn/ds.
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6
HP OfficeJet Pro 8025e Wireless Color All-in-One Printer with bonus 6 free months Instant Ink with HP+ (1K7K3A), Gray

Rating is 4.5 out of 5

HP OfficeJet Pro 8025e Wireless Color All-in-One Printer with bonus 6 free months Instant Ink with HP+ (1K7K3A), Gray

  • Sold as 1 Each.
  • KEY FEATURES: Fast color print, copy, scan, fax, two-sided printing, mobile and wireless printing, and an automatic document feeder.
  • NEVER RUN OUT OF INK : Enroll in Print Plans built on Instant Ink to get ink
  • GET UP TO $150 OF ADDED VALUE WITH HP+: With 6 months of ink delivered by Print Plans built on Instant Ink, an extended 2-year HP warranty, and advanced HP Smart app features . Choose HP+ at printer setup to activate benefits. HP+ requires an HP account, connection to the internet, and exclusive use of Original HP ink cartridges to operate.
  • Print up to 700 pages a month free when you activate your trial of Print Plans built on Instant Ink. After 6 months, continue with Print Plans or purchase Original HP 910 ink cartridges. Cancel or change any time.
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7
Canon MegaTank G3270 All-in-One Wireless Inkjet Printer. for Home Use, Print, Scan and Copy, Black

Rating is 4.4 out of 5

Canon MegaTank G3270 All-in-One Wireless Inkjet Printer. for Home Use, Print, Scan and Copy, Black

  • Wireless 3-in-1: Print | Copy | Scan
  • Integrated Ink Tanks - Up to 6,000 pages BW / 7,700 pages Color included!
  • Black 11 ipm / Color 6 ipm
  • 100-Sheet Rear Tray
  • Single-sided Printing
  • Print from your favorite mobile devices using the free Canon PRINT app, Apple AirPrint and Mopria Print Service
  • Intuitive, Easy to Use 1.35” Square LCD Screen
  • “Keyed Nozzle” Design Only Fits and Fills the Correct Color Ink Tank
  • ENERGY STAR, EPEAT Silver
  • Peace of Mind With 1-Year Limited Warranty
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8
Canon PIXMA TR8620a - All-in-One Printer Home Office|Copier|Scanner|Fax|Auto Document Feeder | Photo, Document | Airprint (R), Android, Black, Works with Alexa

Rating is 4.3 out of 5

Canon PIXMA TR8620a - All-in-One Printer Home Office|Copier|Scanner|Fax|Auto Document Feeder | Photo, Document | Airprint (R), Android, Black, Works with Alexa

  • Never run out of ink. Connect your printer to Alexa and receive notifications when you’re running low. Alexa can even place a smart reorder from Amazon on your behalf, if you enroll in smart reorders
  • Enrolling in Smart Reorders with Alexa ensures that you never have too much or too little ink supplies. No subscription needed.
  • Wireless 4-in-1 (Print | Copy | Scan | Fax)
  • 15 / 10 ipm Print Speed
  • 200 Sheet Capacity (100 Cassette, 100 Rear Feed)
  • Auto 2-Sided Printing
  • 1,000 Page Duty Cycle
  • Micro SD Slot,ENERGY STAR, EPEAT Silver
  • 1 Year Warranty
  • Print with your voice. Just say “Alexa, discover my printer"
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How to connect a wireless printer to a router?

To connect a wireless printer to a router, follow these steps:

  1. Ensure that your printer is within the range of your router's wireless network.
  2. Turn on your printer and make sure it is connected to a power source.
  3. Access the printer's settings or menu on the control panel (usually a physical button or touch screen).
  4. Look for the "Setup" or "Network" option and select it.
  5. Choose "Wireless Setup Wizard" or a similar option.
  6. The printer will begin scanning for available wireless networks. Select your router's network name (SSID) from the list of available networks.
  7. If prompted, enter the wireless network password. Make sure you enter it correctly.
  8. Follow the on-screen instructions to complete the wireless connection setup process.
  9. Once the printer is connected to your router, it should obtain an IP address automatically.
  10. Test the connection by printing a test page or document wirelessly from a device connected to the same network.


Note: The steps may slightly vary depending on the printer model and brand. It is recommended to consult the printer's user manual for specific instructions.


How to connect multiple computers to a shared wireless printer?

To connect multiple computers to a shared wireless printer, you can follow these steps:

  1. Ensure that the printer is set up and connected to the wireless network. Refer to the printer's user manual for specific instructions on how to do this.
  2. On each computer, ensure that Wi-Fi is turned on and connected to the same wireless network as the printer.
  3. Go to the Control Panel or System Preferences on each computer.
  4. Locate the "Printers" or "Print & Fax" option, and open it.
  5. Click on "Add Printer" or "Add device," depending on your operating system.
  6. Your computer should then search for available printers on the network. Select the shared wireless printer from the list.
  7. Follow the on-screen instructions to install the printer driver if prompted.
  8. Once the installation is complete, the shared wireless printer should be ready to use on that computer.
  9. Repeat the above steps on each computer you want to connect to the shared wireless printer.


Now all the connected computers should be able to print wirelessly to the shared printer.


How to check the ink or toner levels on a wireless printer?

The process for checking ink or toner levels on a wireless printer may vary slightly based on the printer model and operating system. However, here is a general guide on how to check ink or toner levels:

  1. Start by making sure your printer is connected to the wireless network and turned on.
  2. Open a web browser on your computer or mobile device that is connected to the same network as the printer.
  3. Enter the IP address of your printer into the browser's address bar. This IP address can usually be found in the printer's settings or by printing a configuration page.
  4. Press Enter to access the printer's web interface.
  5. Look for a "Supplies" or "Cartridge" tab or option in the printer's web interface. Click on it to access the ink or toner levels.
  6. The printer's web interface should display the current levels of each ink or toner cartridge. It may also show a visual representation or a percentage of ink remaining for each cartridge.
  7. Some printers may also allow you to receive email alerts or notifications when ink or toner levels are low. Check the printer's settings or web interface for such options.


If you are unable to access the printer's web interface, you can also check ink or toner levels using the printer software installed on your computer:

  1. Open the printer software on your computer. This software is usually installed during the printer setup process.
  2. Look for an option to check ink or toner levels. It is typically found in the maintenance or settings section of the software.
  3. Click on the option to check ink or toner levels, and the software will display the respective levels for each cartridge.


If you can't find the printer software or are unsure if it's installed, you can also check ink or toner levels through the printer's control panel display. Again, the process may vary depending on your printer model, but generally:

  1. On the printer's control panel, locate or press the "Setup" or "Menu" button.
  2. Look for the "Supplies" or "Ink Levels" option in the menu and select it.
  3. The printer's display will show the current ink or toner levels for each cartridge.


Note that some printers may require physically checking the ink or toner cartridges themselves. In this case, refer to the printer's user manual for instructions on how to access and check the levels.


How to troubleshoot wireless printer connectivity issues?

Here are some steps you can follow to troubleshoot wireless printer connectivity issues:

  1. Check the basics: Ensure that your printer is powered on and properly connected to a power source. Verify that the printer is connected to the same Wi-Fi network as the device you are trying to print from. Make sure there are no physical obstructions or interference that may disrupt the wireless signal.
  2. Restart devices: Restart both your printer and the device you are trying to print from (e.g., computer, smartphone, tablet). Sometimes, restarting the devices can resolve temporary connectivity issues.
  3. Check Wi-Fi signal strength: Move the printer closer to the wireless router or access point to improve the Wi-Fi signal strength. If possible, avoid placing the printer near devices that emit electromagnetic waves or interfere with the Wi-Fi signal.
  4. Verify printer settings: Access the printer settings menu and make sure the wireless connectivity is turned on. Ensure that the correct Wi-Fi network name (SSID) and password are entered in the printer settings.
  5. Update printer firmware/drivers: Check the manufacturer's website for any available firmware updates for your printer model. Similarly, ensure that you have updated printer drivers installed on the device you are printing from.
  6. Restart network equipment: Restart your wireless router or access point by unplugging it from the power source, waiting for a few seconds, and then plugging it back in. Allow all the devices connected to the network to reconnect.
  7. Reset network settings: If the above steps did not resolve the issue, try resetting the network settings on your printer and then set up the Wi-Fi connection again. This may involve accessing the printer's control panel or using the printer software on your computer.
  8. Check firewall or antivirus settings: Disable any firewall or antivirus software temporarily and try connecting to the printer again. If the issue is resolved, adjust the settings of these programs to allow printer communication.
  9. Consult the printer manufacturer's support: If you have followed all the steps above and the issue persists, reach out to the printer manufacturer's support team for further assistance. They may provide specific troubleshooting steps or offer solutions tailored to your printer model.


Keep in mind that these steps may vary slightly depending on your printer model and operating system.


How to set up a static IP address for a wireless printer?

To set up a static IP address for a wireless printer, you need to access the printer's configuration settings. The process may vary slightly depending on the make and model, but here are the general steps:

  1. Find the printer's IP address: Print a network setup page or configuration page from the printer. This page will display the current IP address of the printer.
  2. Access the printer's web interface: Open a web browser on a computer connected to the same network as the printer. Enter the IP address of the printer into the address bar and press Enter.
  3. Log in to the printer's web interface: Input the username and password for the printer. If you haven't set up a username and password before, consult the printer's manual or use default credentials that come with the device.
  4. Locate the network settings: Navigate to the network or TCP/IP settings in the printer's web interface. These settings control the printer's IP address.
  5. Assign a static IP address: Look for an option to configure a static IP address. Select this option and enter the desired IP address you wish to assign to the printer. Make sure the address you choose is within the same network range as your router's IP address.
  6. Confirm settings: Save the changes and wait for the printer to restart. Some printers require a reboot for the new static IP address to take effect.


After completing these steps, your wireless printer should have a static IP address that is fixed and unaffected by DHCP lease renewals. This allows for more consistent and reliable communication with the printer on your network.

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