How to Scan Wirelessly With A Multifunction Wireless Printer?

25 minutes read

Scanning wirelessly with a multifunction wireless printer is a convenient and efficient way to digitize documents, photos, and other materials without the need for cables or physical connections. Here's how you can do it:

  1. Ensure that your multifunction wireless printer is properly set up and connected to your wireless network. Refer to the printer's user manual for instructions on how to connect it wirelessly.
  2. Make sure that your computer or device is connected to the same wireless network as your printer. You need to be on the same network for the scanning to work seamlessly.
  3. Check whether your printer has scanning capabilities. Most multifunction wireless printers include scanning features, but it's always good to confirm.
  4. Install the appropriate drivers and software for your printer on your computer or device. These drivers and software are usually available on the printer manufacturer's website. Follow the instructions provided to complete the installation.
  5. Once the installation is complete, open the scanning software on your computer or device. This software is typically included in the printer drivers and software you just installed.
  6. Place the document or item you want to scan on the printer's scanning glass or in the automatic document feeder, depending on the printer model and document type.
  7. On your computer or device, select the scanning options such as resolution, file format, and destination folder. These options may vary depending on the scanning software you're using.
  8. Click on the "Scan" or "Start" button in the scanning software to begin the scanning process. Your multifunction wireless printer will start capturing the document or item.
  9. Wait for the scanning process to complete. The time it takes may vary depending on the size and complexity of the document or item being scanned.
  10. Once the scanning process is finished, the scanned document or item will usually be saved to the destination folder you selected earlier. You can now access and manage the scanned file on your computer or device.


Remember to always refer to your specific printer's user manual and instructions, as the exact steps may differ slightly depending on the printer model and software you're using.

Best Wireless Printers of 2024

1
Brother HLL2305W Compact Mono Laser Single Function Printer with Wireless and Mobile Device Printing

Rating is 5 out of 5

Brother HLL2305W Compact Mono Laser Single Function Printer with Wireless and Mobile Device Printing

  • Brother HL-L2305W Mono Laser Single Function Printer with Wireless and Mobile Device Printing
  • Print more, wait less, get more done. Fast print speed of up to 24 pages per minute delivers increased efficiency so you can print more, wait less and have more time to focus on other things.
  • Multiple printing options meet a variety of needs. The generous 250-sheet capacity adjustable paper tray easily handles letter and legal sizes paper and helps improve efficiency with less refills. The manual feed slot offers professional prints on a variety of papers and sizes including card stock, envelopes, and more.
  • Mobile printing made simple. Enjoy easy, reliable, wireless printing from your desktop, laptop, smartphone and tablet¹ so you can print from virtually anywhere. This wireless budget-friendly printer is perfect for on-the-go individuals and families allowing them to print from virtually anywhere.
  • Flexible connection options let you connect your way. Choose from the built-in wireless network interface to enable sharing with multiple users on your network or connect locally to a single computer via the USB interface.
2
Epson EcoTank ET-2800 Wireless Color All-in-One Cartridge-Free Supertank Printer with Scan and Copy – The Ideal Basic Home Printer - Black, Medium

Rating is 4.9 out of 5

Epson EcoTank ET-2800 Wireless Color All-in-One Cartridge-Free Supertank Printer with Scan and Copy – The Ideal Basic Home Printer - Black, Medium

  • Innovative Cartridge-Free Printing ― High-capacity ink tanks mean no more tiny, expensive ink cartridges; Epson’s exclusive EcoFit ink bottles make filling easy and worry-free
  • Dramatic Savings on Replacement Ink ― Save up to 90% with replacement ink bottles vs. ink cartridges (1) – that’s enough to print up to 4,500 pages black/7,500 color (2), equivalent to about 90 individual ink cartridges (3)
  • Stress-Free Printing — Up to 2 years of ink in the box (4) – and with every replacement ink set – for fewer out of ink frustrations
  • Zero Cartridge Waste – By using an EcoTank printer, you can help reduce the amount of cartridge waste ending up in landfills
  • Impressive Print Quality ― Unique Micro Piezo Heat-Free Technology produces sharp text – plus impressive color photos and graphics – on virtually any paper type
  • Built-in Scanner & Copier ― High-resolution flatbed scanner and a color display for easy document copying and navigation
  • Modern Connectivity ― Features wireless, plus hands-free voice-activated printing (5). Easily print from your smart device (6) using AirPrint or the intuitive Epson Smart Panel App (7)
  • Designed for Reliability ― Worry-free 2-year limited warranty with registration (8), including full unit replacement
  • Epson strongly recommends the use of genuine ink to ensure optimal print quality and performance. Use of non-genuine ink could cause damage not covered under the printer’s ltd. wnty.
3
JADENS Portable Printers Wireless for Travel, Support 8.5" X 11" US Letter, Bluetooth Thermal Printer Compatible with iOS, Android & Laptop, Inkless Mobile Printer for Office, Home, School

Rating is 4.8 out of 5

JADENS Portable Printers Wireless for Travel, Support 8.5" X 11" US Letter, Bluetooth Thermal Printer Compatible with iOS, Android & Laptop, Inkless Mobile Printer for Office, Home, School

  • Cost-Effective, Ink-Free Printing: The mobile phone printers offers an economical solution for everyday printing needs, eliminating the need for ink, toner, and ribbons. Print recipes, forms, letters, assignments, study materials, and travel documents hassle-free with advanced thermal technology. Each thermal paper costs only $0.07, resulting in substantial savings of hundreds of dollars per year. Perfect for home, small office, and school use.
  • Easy Portability for On-the-Go Printing: Take printing wherever you need it with our mobile bluetooth printer. Whether it's in your car, backpack, or during business trips, JADENS portable printers wireless is your reliable companion for emergency scenarios, contracts, office documents, inventory lists, business checks, shipping labels, boarding passes, and more.
  • Effortless Setup via Bluetooth or USB: Our mobile sticker printer easily connects to smart devices with iOS & Android systems via Bluetooth, and also functions as a compact printer for laptops and computers. Setup takes just 5 minutes from unboxing, making it a breeze to get started. (Note: For smartphone printing, please download the app in advance. For laptops, install the driver first.)
  • Crisp Printing Quality & Long Battery Life: Experience crystal-clear printing with our portable travel printer, featuring 2 built-in 2600mAh batteries for continuous printing of up to 3 hours and 360 sheets on a single charge. With a remarkable 90 days standby time, this wireless printer is a must-have for businessmen and students on the move.
  • Adjustable Paper Sizes & Reliable After-Sale Support: Print documents ranging from 2 to 8.5 inches in size, accommodating various needs. We are committed to providing exceptional after-sale service, offering lifetime tech support via phone and email. Whether you have inquiries before or after using our portable wireless printer, our dedicated team is here to assist you promptly and effectively.
4
HP DeskJet 4155e Wireless Color Inkjet Printer, Print, scan, copy, Easy setup, Mobile printing, Best-for home, Instant Ink with HP+,white

Rating is 4.7 out of 5

HP DeskJet 4155e Wireless Color Inkjet Printer, Print, scan, copy, Easy setup, Mobile printing, Best-for home, Instant Ink with HP+,white

  • PERFECT FOR HOME – Best for printing basic color documents like recipes, forms and travel documents. Print speeds up to 8.5 pages per minute in black or 5.5 pages per minute in color..Operating temperature range : 41 to 104°F / 5 to 40°C
  • KEY FEATURES – Print, copy and scan in color, auto document feeder, mobile fax, mobile and wireless printing
  • INCLUDES FREE HP+ SMART FEATURES – Upgrade free to HP+ during setup to get advanced features for mobile printing, security, automatic updates and more. HP+ only works with an HP account, internet connection and Original HP Ink for the life of the printer.
  • CONNECTIVITY – Dual-band Wi-Fi with self-reset automatically detects and resolves connectivity issues. Also includes USB 2.0 port.
  • HP SMART APP – Simple, step-by-step guided setup. Print, scan, and copy everyday documents from your phone—from anywhere. Get advanced features with HP+ in the Smart app including mobile fax and advanced scanning features such as multi-item recognition.
  • 3 MONTHS OF INSTANT INK INCLUDED WITH HP+ – Print up to 700 pages a month and get ink delivered only when you need it. After 3 months, monthly fee applies unless cancelled, and you'll save up to 50% on ink.
  • This printer is intended to work only with cartridges with original HP chips or circuitry and will block cartridges using non-HP chips or circuitry. Periodic firmware updates will maintain the effectiveness of these measures.
5
HP DeskJet 4133e All-in-One Printer with Bonus 6 Months of Instant Ink,White

Rating is 4.6 out of 5

HP DeskJet 4133e All-in-One Printer with Bonus 6 Months of Instant Ink,White

  • FROM AMERICA'S MOST TRUSTED PRINTER BRAND – Best for home printing, including basic color documents like recipes, forms and travel documents. Print speeds up to 8.5 pages per minute in black or 5.5 pages per minute in color.
  • KEY FEATURES – Print, copy and scan in color, auto document feeder, mobile fax, mobile and wireless printing
  • INCLUDES FREE HP+ SMART FEATURES – Upgrade free to HP+ during setup to get advanced features for mobile printing, security, automatic updates and more. HP+ only works with an HP account, internet connection and Original HP Ink for the life of the printer
  • CONNECTIVITY – Dual-band Wi-Fi with self-reset automatically detects and resolves connectivity issues. Also includes USB 2.0 port.
  • HP SMART APP – Simple, step-by-step guided setup. Print, scan, and copy everyday documents from your phone—from anywhere. Get advanced features with HP+ in the Smart app including mobile fax and advanced scanning features such as multi-item recognition
  • 3 MONTHS OF INSTANT INK INCLUDED WITH HP+ – Print up to 700 pages a month and get ink delivered only when you need it. After 3 months, monthly fee applies unless cancelled, and you'll save up to 50% on ink.
  • This printer is intended to work only with cartridges with original HP chips or circuitry and will block cartridges using non-HP chips or circuitry. Periodic firmware updates will maintain the effectiveness of these measures. More at hp.com/learn/ds.
6
HP OfficeJet Pro 8025e Wireless Color All-in-One Printer with bonus 6 free months Instant Ink with HP+ (1K7K3A), Gray

Rating is 4.5 out of 5

HP OfficeJet Pro 8025e Wireless Color All-in-One Printer with bonus 6 free months Instant Ink with HP+ (1K7K3A), Gray

  • Sold as 1 Each.
  • KEY FEATURES: Fast color print, copy, scan, fax, two-sided printing, mobile and wireless printing, and an automatic document feeder.
  • NEVER RUN OUT OF INK : Enroll in Print Plans built on Instant Ink to get ink
  • GET UP TO $150 OF ADDED VALUE WITH HP+: With 6 months of ink delivered by Print Plans built on Instant Ink, an extended 2-year HP warranty, and advanced HP Smart app features . Choose HP+ at printer setup to activate benefits. HP+ requires an HP account, connection to the internet, and exclusive use of Original HP ink cartridges to operate.
  • Print up to 700 pages a month free when you activate your trial of Print Plans built on Instant Ink. After 6 months, continue with Print Plans or purchase Original HP 910 ink cartridges. Cancel or change any time.
7
Canon MegaTank G3270 All-in-One Wireless Inkjet Printer. for Home Use, Print, Scan and Copy, Black

Rating is 4.4 out of 5

Canon MegaTank G3270 All-in-One Wireless Inkjet Printer. for Home Use, Print, Scan and Copy, Black

  • Wireless 3-in-1: Print | Copy | Scan
  • Integrated Ink Tanks - Up to 6,000 pages BW / 7,700 pages Color included!
  • Black 11 ipm / Color 6 ipm
  • 100-Sheet Rear Tray
  • Single-sided Printing
  • Print from your favorite mobile devices using the free Canon PRINT app, Apple AirPrint and Mopria Print Service
  • Intuitive, Easy to Use 1.35” Square LCD Screen
  • “Keyed Nozzle” Design Only Fits and Fills the Correct Color Ink Tank
  • ENERGY STAR, EPEAT Silver
  • Peace of Mind With 1-Year Limited Warranty
8
Canon PIXMA TR8620a - All-in-One Printer Home Office|Copier|Scanner|Fax|Auto Document Feeder | Photo, Document | Airprint (R), Android, Black, Works with Alexa

Rating is 4.3 out of 5

Canon PIXMA TR8620a - All-in-One Printer Home Office|Copier|Scanner|Fax|Auto Document Feeder | Photo, Document | Airprint (R), Android, Black, Works with Alexa

  • Never run out of ink. Connect your printer to Alexa and receive notifications when you’re running low. Alexa can even place a smart reorder from Amazon on your behalf, if you enroll in smart reorders
  • Enrolling in Smart Reorders with Alexa ensures that you never have too much or too little ink supplies. No subscription needed.
  • Wireless 4-in-1 (Print | Copy | Scan | Fax)
  • 15 / 10 ipm Print Speed
  • 200 Sheet Capacity (100 Cassette, 100 Rear Feed)
  • Auto 2-Sided Printing
  • 1,000 Page Duty Cycle
  • Micro SD Slot,ENERGY STAR, EPEAT Silver
  • 1 Year Warranty
  • Print with your voice. Just say “Alexa, discover my printer"


What is the recommended file format for wireless scanning to ensure compatibility?

The recommended file format for wireless scanning to ensure compatibility is typically PDF (Portable Document Format). PDF files can be easily opened and viewed using various software applications on different operating systems and devices. Additionally, PDF files preserve the formatting of the scanned document, ensuring the accuracy and clarity of the content.


How to scan a document wirelessly and send it directly as a fax?

To scan a document wirelessly and send it directly as a fax, you can follow these steps:


Step 1: Ensure you have a wireless scanner and a computer with an active fax modem installed. Most multifunction printers these days come with built-in fax capability.


Step 2: Install the necessary drivers and software for your scanner and fax modem if they are not already installed. You can usually find these on the manufacturer's website.


Step 3: Connect your scanner to your computer and establish a wireless connection. You can typically do this by connecting the scanner to your Wi-Fi network.


Step 4: Open the scanning software on your computer. This software might differ depending on the scanner model. Look for an option that allows you to select the scan settings.


Step 5: Place the document you want to scan in the scanner's paper feeder or on the glass bed, depending on the scanner's design.


Step 6: Configure the scan settings such as resolution, file format (PDF, TIFF, etc.), and destination folder where the scanned document will be saved. Make sure to select the fax option as the destination.


Step 7: Initiate the scan. This could be done by pressing a dedicated button on the scanner or within the scanning software.


Step 8: After the document is scanned, the scanning software will ask you if you want to send it as a fax. Confirm that you want to fax the document.


Step 9: Enter the recipient's fax number in the provided field, or choose a contact from your address book if available. Fill in any additional information required, such as a cover page or a subject.


Step 10: Preview the fax and make any necessary adjustments, like rotating pages or adding annotations, if your software allows it.


Step 11: When you are ready, initiate the fax transmission. Depending on your software and fax modem, this can be done by clicking a "Send" or "Fax" button.


Step 12: Wait for the fax to be sent. The time it takes will depend on various factors, including the speed of your fax modem and the quality of your internet connection.


Step 13: Once the fax has been successfully transmitted, you should receive a confirmation page or notification. You can also check your fax history in the software to confirm its status.


Note that the specific steps and options may vary depending on your scanner model and fax software. It is recommended to consult the user manuals or documentation provided by the manufacturer for detailed instructions.


How to set up a wireless connection for your multifunction printer?

To set up a wireless connection for your multifunction printer, follow these steps:

  1. Check the requirements: Ensure that your printer supports wireless connectivity and that you have a wireless network available.
  2. Connect the printer to power: Plug in the printer and turn it on. Make sure it is in a location where it can receive a strong wireless signal.
  3. Connect the printer to your wireless network: Use the printer's control panel or touchscreen to navigate to the network settings menu. Select the option to connect to a wireless network. If prompted, enter your Wi-Fi network name (SSID) and password. Follow the on-screen instructions to complete the setup.
  4. Confirm the wireless connection: Once the printer is connected to the wireless network, it should display a confirmation message or light indicating a successful connection. You can also print a network configuration page to check if the wireless connection is established.
  5. Install printer software: If you haven't done so already, install the printer software on your computer. You can typically download the software from the manufacturer's website or use the installation CD that came with the printer. During the software installation process, you will be prompted to select a wireless connection. Choose the wireless network where your printer is connected.
  6. Test the wireless connection: Print a test page or a document to confirm that the wireless connection is working properly. Ensure that your computer or device is connected to the same wireless network as the printer.


Note: The steps may vary slightly depending on the make and model of your printer. Always refer to the printer's user manual or manufacturer's website for specific instructions based on your device.


What is the maximum scan resolution for wireless scanning with a multifunction printer?

The maximum scan resolution for wireless scanning with a multifunction printer can vary depending on the model and specifications of the printer. However, many modern multifunction printers offer scan resolutions of up to 1200 x 2400 dots per inch (dpi) for wireless scanning. It is important to check the specific printer's specifications for the maximum scan resolution it supports.


What is the procedure for scanning to email using a wireless multifunction printer?

The procedure for scanning to email using a wireless multifunction printer may vary depending on the specific make and model of your printer. However, here is a general procedure:

  1. Ensure that your printer is connected to your wireless network. You may need to refer to your printer's manual for instructions on how to connect it to your WiFi network.
  2. Ensure that your printer has scanning capabilities. Not all printers support scanning to email, so make sure your printer model has this feature.
  3. Make sure that your printer's software or drivers are installed on your computer. If not, you may need to download and install the necessary software from the manufacturer's website.
  4. Open the scanning application on your computer. This can usually be done by searching for the printer's software name in the Start menu or opening it from the system tray.
  5. Place the document or photo you want to scan on the scanner glass or in the document feeder of your printer.
  6. In the scanning application on your computer, select the option to scan to email or scan to email shortcut. This option may be labeled differently depending on your printer's software.
  7. A dialog box will appear, prompting you to enter the recipient's email address and other details. Enter the necessary information, such as the email address, subject, and any additional message you want to include.
  8. Select the desired scan settings, such as resolution, file format, and color options. These settings may be found in the scanning application or on the printer's control panel.
  9. Click on the Scan button to initiate the scanning process. Your printer will begin scanning the document or photo.
  10. Once the scanning process is complete, your printer will automatically attach the scanned document/photo to an email and open your default email client with the composed email.
  11. Review the email, make any necessary edits, and click Send to send the scanned document as an attachment to the specified email address.


It's important to note that the exact steps and options may vary depending on your printer model and its accompanying software. Additionally, some printers may offer alternative methods for scanning to email, such as using a web-based interface or configuring email settings on the printer's control panel. For detailed instructions, it's recommended to refer to your printer's user manual or consult the manufacturer's support website.


What is the advantage of scanning wirelessly with a multifunction printer?

Scanning wirelessly with a multifunction printer provides several advantages.

  1. Convenience: Wireless scanning allows you to scan documents without the need for cables or directly connecting your computer to the printer. You can place the multifunction printer anywhere within the range of your wireless network, providing flexibility and convenience in scanning operations.
  2. Mobility: With wireless scanning, you can easily scan documents from your mobile devices such as smartphones or tablets, without the need to transfer the files to a computer first. This enables quick scanning on the go, especially useful for professionals who are often traveling or working remotely.
  3. Multiple device compatibility: Wireless scanning allows multiple computers, laptops, or mobile devices to connect to the multifunction printer simultaneously, making it accessible to different users across various devices. This promotes collaboration and enables users to scan and share documents seamlessly.
  4. Time-saving: Wireless scanning eliminates the need for manual cable connections, reducing the time required to set up and initiate a scan. Additionally, many wireless multifunction printers have automatic document feeders (ADF) that can handle multiple pages at once, allowing for efficient scanning of large documents or batches.
  5. Space-saving: Without the need for cables, wireless scanning helps to eliminate clutter and save space in your office or workspace. This can be particularly beneficial in small offices or areas with limited desk space.
  6. Network sharing: Wireless scanning allows you to share the printer on a network, enabling multiple users to access the scanner simultaneously. This makes it convenient for teams or departments to scan and share documents through a centralized printer.


Overall, wireless scanning with a multifunction printer offers flexibility, mobility, convenience, and efficient document management, making it a valuable feature in today's digital era.

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