How to Connect A Wireless Printer to A Desktop?

21 minutes read

To connect a wireless printer to a desktop computer, follow these steps:

  1. Ensure that your desktop computer has a wireless network adapter or a built-in Wi-Fi capability. If not, you may need to install a Wi-Fi adapter card.
  2. Make sure your wireless printer is within the range of your Wi-Fi network and is turned on.
  3. Locate the Wi-Fi network icon on your desktop computer, usually found in the system tray, and click on it.
  4. A list of available wireless networks will be displayed. Find and select your Wi-Fi network from the list.
  5. If your Wi-Fi network is secured, you will be prompted to enter the password. Type in the Wi-Fi password and click "Connect."
  6. Once connected to the Wi-Fi network, go to the manufacturer's website of your wireless printer and download the appropriate printer driver for your operating system.
  7. Install the downloaded printer driver on your desktop computer by following the on-screen instructions.
  8. Once the printer driver is installed, go to your computer's "Settings" or "Control Panel" and select "Devices" or "Printers & Scanners," depending on your operating system.
  9. Click on the "Add a Printer" or "Add a Device" button.
  10. Your computer will search for available printers. When your wireless printer is detected, select it and click "Next."
  11. Follow the on-screen instructions to complete the installation process.
  12. Once the installation is done, you can test the printer by printing a test page or any document.


That's it! Your wireless printer is now connected to your desktop computer, and you can print wirelessly without the need of any cables.

Best Wireless Printers of 2024

1
Brother HLL2305W Compact Mono Laser Single Function Printer with Wireless and Mobile Device Printing

Rating is 5 out of 5

Brother HLL2305W Compact Mono Laser Single Function Printer with Wireless and Mobile Device Printing

  • Brother HL-L2305W Mono Laser Single Function Printer with Wireless and Mobile Device Printing
  • Print more, wait less, get more done. Fast print speed of up to 24 pages per minute delivers increased efficiency so you can print more, wait less and have more time to focus on other things.
  • Multiple printing options meet a variety of needs. The generous 250-sheet capacity adjustable paper tray easily handles letter and legal sizes paper and helps improve efficiency with less refills. The manual feed slot offers professional prints on a variety of papers and sizes including card stock, envelopes, and more.
  • Mobile printing made simple. Enjoy easy, reliable, wireless printing from your desktop, laptop, smartphone and tablet¹ so you can print from virtually anywhere. This wireless budget-friendly printer is perfect for on-the-go individuals and families allowing them to print from virtually anywhere.
  • Flexible connection options let you connect your way. Choose from the built-in wireless network interface to enable sharing with multiple users on your network or connect locally to a single computer via the USB interface.
2
Epson EcoTank ET-2800 Wireless Color All-in-One Cartridge-Free Supertank Printer with Scan and Copy – The Ideal Basic Home Printer - Black, Medium

Rating is 4.9 out of 5

Epson EcoTank ET-2800 Wireless Color All-in-One Cartridge-Free Supertank Printer with Scan and Copy – The Ideal Basic Home Printer - Black, Medium

  • Innovative Cartridge-Free Printing ― High-capacity ink tanks mean no more tiny, expensive ink cartridges; Epson’s exclusive EcoFit ink bottles make filling easy and worry-free
  • Dramatic Savings on Replacement Ink ― Save up to 90% with replacement ink bottles vs. ink cartridges (1) – that’s enough to print up to 4,500 pages black/7,500 color (2), equivalent to about 90 individual ink cartridges (3)
  • Stress-Free Printing — Up to 2 years of ink in the box (4) – and with every replacement ink set – for fewer out of ink frustrations
  • Zero Cartridge Waste – By using an EcoTank printer, you can help reduce the amount of cartridge waste ending up in landfills
  • Impressive Print Quality ― Unique Micro Piezo Heat-Free Technology produces sharp text – plus impressive color photos and graphics – on virtually any paper type
  • Built-in Scanner & Copier ― High-resolution flatbed scanner and a color display for easy document copying and navigation
  • Modern Connectivity ― Features wireless, plus hands-free voice-activated printing (5). Easily print from your smart device (6) using AirPrint or the intuitive Epson Smart Panel App (7)
  • Designed for Reliability ― Worry-free 2-year limited warranty with registration (8), including full unit replacement
  • Epson strongly recommends the use of genuine ink to ensure optimal print quality and performance. Use of non-genuine ink could cause damage not covered under the printer’s ltd. wnty.
3
JADENS Portable Printers Wireless for Travel, Support 8.5" X 11" US Letter, Bluetooth Thermal Printer Compatible with iOS, Android & Laptop, Inkless Mobile Printer for Office, Home, School

Rating is 4.8 out of 5

JADENS Portable Printers Wireless for Travel, Support 8.5" X 11" US Letter, Bluetooth Thermal Printer Compatible with iOS, Android & Laptop, Inkless Mobile Printer for Office, Home, School

  • Cost-Effective, Ink-Free Printing: The mobile phone printers offers an economical solution for everyday printing needs, eliminating the need for ink, toner, and ribbons. Print recipes, forms, letters, assignments, study materials, and travel documents hassle-free with advanced thermal technology. Each thermal paper costs only $0.07, resulting in substantial savings of hundreds of dollars per year. Perfect for home, small office, and school use.
  • Easy Portability for On-the-Go Printing: Take printing wherever you need it with our mobile bluetooth printer. Whether it's in your car, backpack, or during business trips, JADENS portable printers wireless is your reliable companion for emergency scenarios, contracts, office documents, inventory lists, business checks, shipping labels, boarding passes, and more.
  • Effortless Setup via Bluetooth or USB: Our mobile sticker printer easily connects to smart devices with iOS & Android systems via Bluetooth, and also functions as a compact printer for laptops and computers. Setup takes just 5 minutes from unboxing, making it a breeze to get started. (Note: For smartphone printing, please download the app in advance. For laptops, install the driver first.)
  • Crisp Printing Quality & Long Battery Life: Experience crystal-clear printing with our portable travel printer, featuring 2 built-in 2600mAh batteries for continuous printing of up to 3 hours and 360 sheets on a single charge. With a remarkable 90 days standby time, this wireless printer is a must-have for businessmen and students on the move.
  • Adjustable Paper Sizes & Reliable After-Sale Support: Print documents ranging from 2 to 8.5 inches in size, accommodating various needs. We are committed to providing exceptional after-sale service, offering lifetime tech support via phone and email. Whether you have inquiries before or after using our portable wireless printer, our dedicated team is here to assist you promptly and effectively.
4
HP DeskJet 4155e Wireless Color Inkjet Printer, Print, scan, copy, Easy setup, Mobile printing, Best-for home, Instant Ink with HP+,white

Rating is 4.7 out of 5

HP DeskJet 4155e Wireless Color Inkjet Printer, Print, scan, copy, Easy setup, Mobile printing, Best-for home, Instant Ink with HP+,white

  • PERFECT FOR HOME – Best for printing basic color documents like recipes, forms and travel documents. Print speeds up to 8.5 pages per minute in black or 5.5 pages per minute in color..Operating temperature range : 41 to 104°F / 5 to 40°C
  • KEY FEATURES – Print, copy and scan in color, auto document feeder, mobile fax, mobile and wireless printing
  • INCLUDES FREE HP+ SMART FEATURES – Upgrade free to HP+ during setup to get advanced features for mobile printing, security, automatic updates and more. HP+ only works with an HP account, internet connection and Original HP Ink for the life of the printer.
  • CONNECTIVITY – Dual-band Wi-Fi with self-reset automatically detects and resolves connectivity issues. Also includes USB 2.0 port.
  • HP SMART APP – Simple, step-by-step guided setup. Print, scan, and copy everyday documents from your phone—from anywhere. Get advanced features with HP+ in the Smart app including mobile fax and advanced scanning features such as multi-item recognition.
  • 3 MONTHS OF INSTANT INK INCLUDED WITH HP+ – Print up to 700 pages a month and get ink delivered only when you need it. After 3 months, monthly fee applies unless cancelled, and you'll save up to 50% on ink.
  • This printer is intended to work only with cartridges with original HP chips or circuitry and will block cartridges using non-HP chips or circuitry. Periodic firmware updates will maintain the effectiveness of these measures.
5
HP DeskJet 4133e All-in-One Printer with Bonus 6 Months of Instant Ink,White

Rating is 4.6 out of 5

HP DeskJet 4133e All-in-One Printer with Bonus 6 Months of Instant Ink,White

  • FROM AMERICA'S MOST TRUSTED PRINTER BRAND – Best for home printing, including basic color documents like recipes, forms and travel documents. Print speeds up to 8.5 pages per minute in black or 5.5 pages per minute in color.
  • KEY FEATURES – Print, copy and scan in color, auto document feeder, mobile fax, mobile and wireless printing
  • INCLUDES FREE HP+ SMART FEATURES – Upgrade free to HP+ during setup to get advanced features for mobile printing, security, automatic updates and more. HP+ only works with an HP account, internet connection and Original HP Ink for the life of the printer
  • CONNECTIVITY – Dual-band Wi-Fi with self-reset automatically detects and resolves connectivity issues. Also includes USB 2.0 port.
  • HP SMART APP – Simple, step-by-step guided setup. Print, scan, and copy everyday documents from your phone—from anywhere. Get advanced features with HP+ in the Smart app including mobile fax and advanced scanning features such as multi-item recognition
  • 3 MONTHS OF INSTANT INK INCLUDED WITH HP+ – Print up to 700 pages a month and get ink delivered only when you need it. After 3 months, monthly fee applies unless cancelled, and you'll save up to 50% on ink.
  • This printer is intended to work only with cartridges with original HP chips or circuitry and will block cartridges using non-HP chips or circuitry. Periodic firmware updates will maintain the effectiveness of these measures. More at hp.com/learn/ds.
6
HP OfficeJet Pro 8025e Wireless Color All-in-One Printer with bonus 6 free months Instant Ink with HP+ (1K7K3A), Gray

Rating is 4.5 out of 5

HP OfficeJet Pro 8025e Wireless Color All-in-One Printer with bonus 6 free months Instant Ink with HP+ (1K7K3A), Gray

  • Sold as 1 Each.
  • KEY FEATURES: Fast color print, copy, scan, fax, two-sided printing, mobile and wireless printing, and an automatic document feeder.
  • NEVER RUN OUT OF INK : Enroll in Print Plans built on Instant Ink to get ink
  • GET UP TO $150 OF ADDED VALUE WITH HP+: With 6 months of ink delivered by Print Plans built on Instant Ink, an extended 2-year HP warranty, and advanced HP Smart app features . Choose HP+ at printer setup to activate benefits. HP+ requires an HP account, connection to the internet, and exclusive use of Original HP ink cartridges to operate.
  • Print up to 700 pages a month free when you activate your trial of Print Plans built on Instant Ink. After 6 months, continue with Print Plans or purchase Original HP 910 ink cartridges. Cancel or change any time.
7
Canon MegaTank G3270 All-in-One Wireless Inkjet Printer. for Home Use, Print, Scan and Copy, Black

Rating is 4.4 out of 5

Canon MegaTank G3270 All-in-One Wireless Inkjet Printer. for Home Use, Print, Scan and Copy, Black

  • Wireless 3-in-1: Print | Copy | Scan
  • Integrated Ink Tanks - Up to 6,000 pages BW / 7,700 pages Color included!
  • Black 11 ipm / Color 6 ipm
  • 100-Sheet Rear Tray
  • Single-sided Printing
  • Print from your favorite mobile devices using the free Canon PRINT app, Apple AirPrint and Mopria Print Service
  • Intuitive, Easy to Use 1.35” Square LCD Screen
  • “Keyed Nozzle” Design Only Fits and Fills the Correct Color Ink Tank
  • ENERGY STAR, EPEAT Silver
  • Peace of Mind With 1-Year Limited Warranty
8
Canon PIXMA TR8620a - All-in-One Printer Home Office|Copier|Scanner|Fax|Auto Document Feeder | Photo, Document | Airprint (R), Android, Black, Works with Alexa

Rating is 4.3 out of 5

Canon PIXMA TR8620a - All-in-One Printer Home Office|Copier|Scanner|Fax|Auto Document Feeder | Photo, Document | Airprint (R), Android, Black, Works with Alexa

  • Never run out of ink. Connect your printer to Alexa and receive notifications when you’re running low. Alexa can even place a smart reorder from Amazon on your behalf, if you enroll in smart reorders
  • Enrolling in Smart Reorders with Alexa ensures that you never have too much or too little ink supplies. No subscription needed.
  • Wireless 4-in-1 (Print | Copy | Scan | Fax)
  • 15 / 10 ipm Print Speed
  • 200 Sheet Capacity (100 Cassette, 100 Rear Feed)
  • Auto 2-Sided Printing
  • 1,000 Page Duty Cycle
  • Micro SD Slot,ENERGY STAR, EPEAT Silver
  • 1 Year Warranty
  • Print with your voice. Just say “Alexa, discover my printer"


What is the purpose of assigning a static IP address to a wireless printer?

Assigning a static IP address to a wireless printer allows for easy and consistent communication with the printer over a network. Some reasons for assigning a static IP address to a wireless printer include:

  1. Network Stability: By assigning a static IP address, the printer's network location remains consistent regardless of any changes in the network or IP lease expirations. This ensures that other devices on the network can always find the printer, reducing potential printing issues.
  2. Easy Configuration: A static IP address simplifies the setup process as it allows users to directly connect to the printer through its fixed IP address, without having to search for the printer's IP every time.
  3. Firewall and Security: Assigning a static IP address can help configure security settings on firewalls and routers more easily. It allows users to define specific rules or access control lists that permit communication with the printer, enhancing network security.
  4. Print Server Functionality: Some advanced print server features require a static IP address for proper functionality. For example, remote management and monitoring software often rely on a consistent IP address to communicate with the printer.
  5. Network Printing Services: In larger network environments, where printers are shared among multiple users or departments, a static IP address ensures that network printing services can reliably locate and connect to the printer.


Overall, the purpose of assigning a static IP address to a wireless printer is to provide a stable, predictable, and easily accessible network presence for efficient printing operations.


How to check the compatibility of a wireless printer with my desktop's Wi-Fi standard?

To check the compatibility of a wireless printer with your desktop's Wi-Fi standard, follow these steps:

  1. Identify your desktop's Wi-Fi standard: Determine the Wi-Fi standard supported by your desktop computer. Most modern computers support the 802.11n or 802.11ac standards. To find out, you can check your computer's specifications by visiting the manufacturer's website or referring to the user manual.
  2. Check the wireless printer's specifications: Look for the specifications of the wireless printer you are interested in purchasing. This information can usually be found on the manufacturer's website or in the product manual. The specification should mention the wireless standard supported by the printer.
  3. Compare the wireless standards: Compare the Wi-Fi standard supported by your computer (step 1) with the standard supported by the wireless printer (step 2). Ensure that the printer's Wi-Fi standard is equal to or compatible with the Wi-Fi standard of your desktop computer.
  4. Consider backward compatibility: If your computer supports a newer Wi-Fi standard, such as 802.11ac, but the wireless printer supports an older standard, such as 802.11n, there should still be compatibility. Most wireless standards are backward compatible, meaning a printer supporting an older standard can still connect to a computer supporting a newer standard. However, the connection will operate at the speed and features of the lower standard.
  5. Seek expert advice: If you are unsure about the compatibility after checking the specifications, you can contact the manufacturer's customer support or consult an IT professional for further guidance. They can provide you with specific information and recommendations based on your desktop's Wi-Fi standard and the wireless printer you are considering to buy.


What is the purpose of connecting a printer wirelessly?

The purpose of connecting a printer wirelessly is to enable printing from multiple devices without the need for physical cables or direct connections. Wireless connectivity allows users to print from a computer, laptop, smartphone, or tablet, regardless of their location within the network range. This provides convenience, flexibility, and eliminates the need for the printer to be physically connected to each device separately. Additionally, wireless printing allows for sharing a printer among multiple users or devices, reducing the need for each individual to have a dedicated printer.


What is the default username and password for a wireless printer?

The default username and password for a wireless printer can vary depending on the make and model of the printer. However, many wireless printers do not have a default username and password. In such cases, the username and password fields may be left blank or may not be required at all. It is recommended to consult the printer's manual or visit the manufacturer's website to find specific information about the default login credentials for a particular printer.


What is a wireless printer?

A wireless printer, also known as a WiFi printer, is a printer that can connect to a computer or other devices without the need for physical cables. It uses wireless technology, such as Wi-Fi or Bluetooth, to establish a connection and allow printing from compatible devices. This eliminates the need for directly connecting the printer to a computer via a USB cable, and enables printing from multiple devices over a shared wireless network.


What is a network name (SSID) when connecting a printer wirelessly?

A network name, also known as a Service Set Identifier (SSID), is a unique identifier given to a wireless network. When connecting a printer wirelessly, you would need to choose a network name (SSID) from the list of available networks that you want your printer to connect to. This network name identifies your wireless router or access point, allowing the printer to establish a connection to the same network.

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